PORTFOLIO

 Guidance On The Development And Production Of The Portfolio

Although there is no prize for the portfolio it is an important part of your entry. It gives you the opportunity to show the judges the effort and progress you have made throughout the whole year’s campaign

CONTENT

 ¨      Index/contents sheet with numbered pages

¨      Judging day itinerary, include where special awards are to be seen.

¨      A brief introduction/resume about your entry including the names and roles of your committee members.

¨      It should be thought of as a diary or record of the tasks and events that have taken place over the past twelve months. Include, wherever possible, before and after photographs, dated and relatively recent i.e. not more than two years old.

N.B. As there is limited space do not fill with things the judges are shown on the day, e.g. hanging baskets, summer bedding, etc.

Do show winter bedding, bulb planting, pruning, etc.

¨      (Villages)Show your achievements to date and your intentions/goals for the future. 

(Towns and Cities) Show your outline Policy and Strategy plans, these might include or outline key objectives and approach for the next 12 month period alongside longer-term aims for ‘In Bloom’ delivery. Ensure these include any partnerships and community participation plans, education aims and preparations for future development.

¨      A lot of marks are gained from involvement of the community, therefore show year-round effort of people actually getting involved in projects outside of the summer e.g. litter picks, bulb planting, etc,.

¨      Show how your ‘In Bloom’ is funded such as coffee mornings, fetes, bring and buy, etc,.

¨      Press coverage is also important but don’t fill the portfolio with press cutting. Keep a balance, (press cuttings could be used on display boards to showcase your in bloom activity, these could then be examined during the judges comfort break if they so wish).

N. B. Only use original press cutting, not photocopies see note on press cuttings page 22.

THE MAKE-UP

¨      The size to be A4 and NO MORE than 15 sheets of paper which, if used double sided, will give 30 pages.

¨      Remember size of font used for your text can make a big difference to the number of words you can accommodate on the page, e.g. 12 point = Anglia in Bloom, 11 point = Anglia in Bloom, 10 point = Anglia in Bloom. Don’t however; go too small, the judges do after all need to be able to read the document. The optimum size would possibly be11 point.

¨      It does not have to be professionally designed, there are no marks awarded for the portfolio presentation. Do however keep it simple, clear and to the point, concentrate on content detail which demonstrates your community’s efforts to create improvements to your local environment.

¨      therefore giving marks appropriately, perhaps colour coding for each section e.g. Section A – Blue, Section B – Yellow, Section C – Green, Section D – Red and Section E – Pink.

¨      Covers (Not counted as part of the 30 sheets), front and back, should be thin card. Front to have name of entrant and year.

HOW MANY AND WHO WANTS IT

¨      Two copies

¨      The judges

¨      In advance of the visit i.e. by the last day of June

REGULATIONS

¨      Not to be larger than A4 size

¨      No more than 15 double sided pages.

¨      Not later than the deadline

¨      Please do not include important documents, they could be lost or damaged.

¨      Stapled together is sufficient. No hard-backed ring binders.

¨      PORTFOLIOS CAN BE COLLECTED FROM THE JUDGES DURING THE SURGERIES AT THE SEMINAR. IF POSTING IS REQUESTED, POSTAGE AND PACKAGING WILL BE AT THE EXPENSE OF THE ENTRANT AND THIS WILL BE DONE AFTER THE SEMINAR